Features
Everything a camp registration needs -
from the first sign-up to the last camper home.
Every feature on this page is included for every organization, free or paid. No tiers. No add-on modules. Paid registrations cost 50¢-$1 per registrant; free events stay free.
Three jobs Sitelite does for every ministry.
Most registration tools cover the first one and leave you on your own for the next two. Sitelite is built to do all three.
Open registration
Live in 10 minutes, free to start. Branded subdomain, custom fields, payment plans, waitlist - all standard.
See how →
Get paid
Payments land in your account, not ours. Payment plans, supporter contributions, and refunds without a spreadsheet.
See how →
Run event day
Cabin assignments, transportation manifests, dietary reports, check-in roster, merch tracking. The work that starts after checkout.
See how →
Job 1
Open registration in 10 minutes.
Pick your colors, write your event description, set your capacity, hit publish. Registrants land on a branded page that looks like your ministry, not a third-party tool. No IT department, no developer, no contract waiting on the other side.
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Branded subdomain
Your events live at yourorg.sitelite.com with your logo and primary color. Registrants never see Sitelite in the URL bar during checkout.
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Ask exactly what your event needs
T-shirt sizes, medical notes, home church - per kid or once per family. Reuse across every event or set up for just this one.
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Capacity + automatic waitlist
Set a cap per event. When full, registrants auto-queue. When a spot opens, the next group gets a 24-hour payment link.
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Checkout in minutes, no account to create
Attendees, waivers, payment, done - one flow. Register a whole family at once; guardians sign inline or by email.
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Clone last summer's event
Running camp again? Clone any past event - details, ticket types, custom fields, waivers - in one click.
Job 2
Get paid without spreadsheet math.
Every payment goes to your account, not ours. Payment plans, supporter contributions, refunds, and discount codes are built in, so the only number you actually have to track is the one that lands in your account.
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Payments, set up in minutes
Funds settle in your own payment account and pay out to your bank at the standard card rate (2.9% + 30¢). Setup is quick and guided: connect your bank, verify your identity, and start accepting payments.
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Payment plans included
Offer 2, 3, or 4-installment plans. First payment at checkout; Sitelite auto-charges the rest on your schedule. Failed payments retry with grace periods.
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Contribution Links
Grandparents and sponsors chip in toward a registrant's balance via a shareable link. No extra platform fee. Live progress bar shows how close they are to fully funded.
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Discount codes
Early-bird, sibling, or scholarship pricing - percent or fixed amount, with expiry dates and use limits.
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Refunds without invoicing us
Process full or partial refunds from your dashboard. The money returns to the original card; Sitelite refunds its platform fee proportionally. You never receive an invoice from us.
One standard card rate, no tiers to qualify for, plus a flat per-registrant platform fee - never a percentage of your sales. See the full pricing breakdown for the math.
Job 3
Walk into event day with a plan.
This is where most registration tools stop and you start opening Excel. Sitelite carries you through. Drag campers into cabins. Print bus manifests. Pull up dietary restrictions. Check people in with one tap. The work that actually makes the event happen.
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Cabin & group assignments
Drag registrants from unassigned into color-coded columns. Leader and member roles. Live fill counts. Works for cabins, buses, duty crews, tables, or anything custom.
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Transportation manifests
Assign campers to buses or vans with driver name, phone, departure times, and pickup locations. Print vehicle manifests with emergency contacts and medical flags.
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Check-in & dietary/medical flags
Searchable digital roster with one-click check-in. Dietary restrictions and medical flags surface inline. Aggregated dietary report for food service.
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Merch fulfillment tracking
Size breakdown for ordering (S x12, M x18, L x9). Mark items distributed at check-in. Bulk 'mark all distributed' for a group or ticket type.
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Automated emails that run themselves
Confirmations, 7-day and 1-day reminders, waiver follow-ups, installment alerts, failed-payment recovery, document notifications. Configure once; we handle the rest.
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Hand your pastor a clean report in ten seconds
One click exports the CSV - registrants, waiver status, payments, check-in, groups + transportation. The numbers your board asks for, ready before they finish asking.
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Send the photos home, safely
Upload the week's photos, tag the campers, and publish. Families open the gallery from the link they registered with - no new login - and download the full-resolution originals. A child whose family opted out is never shown to anyone, and GPS data is stripped from every image.
Built for the trust your board expects.
Guardian waivers with timestamped, immutable signatures. Locked registration records. GDPR-ready data handling. The infrastructure your board will ask about.
Guardian waivers
- Define waivers org-wide or per event.
- Every signature captures typed name, timestamp, IP, and exact waiver text as it existed when signed.
- Version tracking flags registrants with outdated signatures after material changes.
- Guardian signing for minors: inline during registration or a separate emailed link.
- Signatures are never deleted. Retained for legal compliance indefinitely.
Compliance & data
- GDPR-ready: registrant data is scoped per organization. Never crosses org boundaries.
- Immutable registration records: price, waiver text, and registration details locked at checkout.
- Right-to-erasure: staff can anonymize a participant's PII while preserving the legal waiver record.
- CAN-SPAM / GDPR: all non-transactional emails include one-click unsubscribe.
- Soft deletes on all core records. No permanent data loss from accidental actions.
Full feature catalogue.
For the procurement folks. Click any section to expand.
- Move an event from draft to published to closed, nothing lost at any step
- Capacity caps with an automatic waitlist - next in line gets first claim
- Custom form fields - text, dropdowns, checkboxes, radio, long answers
- Clone last year's event in one click - tickets, fields, waivers, groups and all
- All-day events that show the right date in your time zone
- A live spots-left counter registrants can see
- Cabin and transportation boards switch on automatically for camps
- A 4-step checkout: attendees, waivers, payment, done
- Register a whole family in one checkout
- Emergency contact and dietary notes per person
- Minors flagged automatically from date of birth
- Catches duplicate sign-ups, with a staff override
- 15-minute seat hold during checkout - two families can't grab the last spot
- What they signed can't change - price and waiver text frozen at checkout
- A confirmation email with a private link to edit their registration
- Families fix their own details from an email link, within a window you set
- Payments to your account: every payment lands in your account, not ours
- Card processing: one standard rate (2.9% + 30¢ per transaction), no tiers to qualify for
- Payment plans that charge themselves - 2, 3, or 4 installments
- Installments charge automatically on schedule, no reminders to send
- Contribution Links so grandparents and sponsors can chip in
- Discount codes - % or fixed, with expiry dates and use limits
- Promotional credits that knock down your platform fee
- Full or partial refunds, with your platform fee returned too
- Failed payments retry on their own, with a grace period before anything lapses
- Record cash, check, or transfer payments by hand
- Your own address: yourorg.sitelite.com
- Your logo and brand color throughout
- A banner image per event - on the page and when it's shared
- Shows up right in Google search (JSON-LD Event schema)
- Looks right when shared - Open Graph tags on every event page
- Drag-and-drop cabin and group assignments
- Leaders and members marked at a glance
- Live fill counts so no cabin goes over
- Transportation with driver, departure/return times, and pickup spots
- Print bus & van manifests - emergency contacts and medical flags included
- Check people in with one tap
- A dietary report ready for the kitchen
- T-shirt sizes totaled for ordering, marked off as you hand them out
- Share packing lists, schedules, and maps with families
- Bulk-upload event photos straight from the Photos tab
- Tag the registrants who appear in each photo
- Publish a batch when you're ready - no daily moderation queue
- Parents view and download from their existing registration link, no new account
- Per-child photo consent: opt out and that child's photos are never shown to anyone
- Every photo is stripped of GPS and camera metadata before it can be published
- Photos of minors are served privately - never on a public link, never inside an email
- One 'new photos' email per event-day links families to the gallery
- Emails that send themselves: confirmations, reminders, waiver nudges, payment alerts, recovery, document notices, broadcasts
- Set when each one goes out
- Rewrite any email in your own voice
- See delivery, opens, clicks, bounces, and spam reports
- Win back last year's families with one broadcast
- One-click unsubscribe, so you stay CAN-SPAM and GDPR clean
- A live dashboard: capacity, revenue, and who's waitlisted
- Staff roles for owners, admins, and volunteers
- Find anyone by name, ticket, or whether they've paid
- A full history per registration - every override, refund, cancellation
- Families edit their own details from an email link, no account needed
- Export any roster in one click - registrants, waivers, payments, check-in, groups
- Cancel or refund with a reason logged for your records
- Write off a balance with no cash movement (owner only)
- Guardian waivers with dated, tamper-proof signatures
- Flags anyone whose signature predates a waiver change
- GDPR-ready: your data never crosses into another org
- Erase a person's data on request while keeping the legal waiver record
- Accidental deletes are recoverable - no fat-finger data loss
- Charge in USD or GBP
- Your funds never pass through Sitelite
Open your first event for free.
No credit card. No contract. Live in 10 minutes - we'll be here when registrants start arriving.